How many QR codes does a events and wedding business need?

Usually three to a few dozen, depending on scale — see the setup above. Our free plan covers three dynamic codes with no scan limit, and Starter at $4/month covers 25, which is enough for most single-location operations.

Static or dynamic for this?

Dynamic for anything whose destination could change, which in practice is almost everything printed. Static only for things like Wi-Fi credentials that have no URL at all. Full comparison here.

What happens if I stop paying?

Your codes keep redirecting and keep counting scans. Codes over the free limit become frozen, which means you cannot edit them — not that they stop working. Nothing you have printed goes dead. The full promise.

QR codes for events and weddings

The repointing trick

This is the single most useful thing to know about event QR codes, and it only works with dynamic ones.

Before the event, the code points at the schedule, the venue map, the dress code, the gift list. The morning after, you repoint the exact same printed code at the photo gallery, the thank-you page, or the feedback form.

Printed programmes and signage get kept, photographed and shared for months. A static code pointing at a schedule becomes useless at midnight; a dynamic one becomes the place people find the photographs.

Where to put them

Order of service or programme — the item most likely to be kept.
Welcome signage at the entrance, large enough to be read at two metres while people queue.
Table cards — for seating plans at large events, and for the photo upload link later.
Favours and keepsakes — long-lived and frequently photographed.

Venue connectivity, which ruins more codes than anything else

Wedding venues are often rural, built of thick stone, or in basements. Mobile signal is frequently poor and guest Wi-Fi often does not exist.

Design around it:

Put a Wi-Fi QR code on the welcome sign, so guests can get online before encountering anything else.
Keep destination pages light — a seating plan as a web page, not a 12MB PDF.
Print the critical information as well as the code. A code is a convenience, not a replacement for a seating plan people can read.

Print notes

Letterpress and foiling look beautiful and scan badly. Foiled codes in particular reflect light straight back into the camera. Print codes in flat ink.
Dark card with a light code is inverted and fails on many scanners. If the design is dark, put the code in a light panel.
On a programme, 20mm is usually enough; on entrance signage, 15cm or more.

A realistic setup

One dynamic code for event information → repointed to the gallery afterwards.
One static Wi-Fi code for the venue network.
One dynamic code for RSVP or feedback, depending on the stage.

Two dynamic codes and a static one, comfortably inside the free plan — and the free plan does not expire, which matters when the event is eighteen months away.